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An east coast company has just purchased a new building for its business. This company develops and markets software packages for the insurance industry. They have contacted our firm, Design Offices, Inc., to produce an office design and layout for their staff of thirty employees.
The company wants us to develop an office design and layout. So far, we have met with individual employees and learned about their jobs. We asked them what office equipment they need to perform their jobs most efficiently. We wanted to know what work space they would like and whether small meeting rooms would be necessary. The company also needs a conference room and library. A work room is also needed to hold office meetings.
Each employee has a personal computer in his or her office. Each needs work space for both the PC and a printer. We propose that each office have modular furniture so that monitor screens and keyboards can be placed at the proper height for each employee. Each office should also have one file cabinet. Most employees also requested a bookcase.
We need to determine how large the conference room should be. If the conference room needs to hold the entire staff, a very large room is needed. Because of the large size, a custom size table needs to be ordered. The marketing department and the software development department requested the use of a smaller conference room. The maximum number of employees attending these departmental meetings will be ten. We have planned for a smaller room which can be used by these departments. In this room, we will put a regular size conference table with 10 upholstered chairs.
The large work room will have a color copier. It will have 50 sorting bins attached. There will be two fax machines. One fax machine will be used for incoming faxes. The other fax machine will be used for outgoing faxes. The network server for the PCs and three printers hooked up through the network will be in this room. We will also have a storage cabinet for office supplies. Two large work tables with chairs also can fit in this space.
We asked the employees what items would they like but do not have now. These are items that would be nice to have but are not necessary for them to perform their jobs. We called these items the "wish list."