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ValerieWightman
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Over the next one or two weeks, the company will be introducing a new internal mail system that will affect each of our 36 office. The new system is designed to ensure that letters and packages mailed from one office to another arrive within three days. .As was reported last week in the Quarterly Newsline, there have been several instances where deliveries have taken two weeks or more. This was especially true for packages sent from the Vancouver and Seattle offices to the 23 offices in the Southwest region. In order to correct these problems, the Mail Department has completely automated its procedures in an effort to improve handling time by at least 50 percent. In addition, the Computer Operations Departments working on a computerized tracking system to ensure that pickup and delivery schedules are as efficient as possible. Each office will now receive a morning delivery and a pickup late in the afternoon. In order to guarantee delivery within three days it is essential that all addresses include the new Mail Stop numbers. Books containing these numbers for all 36 offices will be delivered to each department by late October or early November. Please be sure that all section managers receive copies and inform their subordinates of the changes. Anyone who wishes more information is requested to attend a meeting in Room 683 at 8:45 a.m. on Tuesday, September 26. At that time, a representative from the Planning Department will give a more complete explanation of the new system